Booking Procedures, Policies & Cancellations

  • Once team managers have selected the hotel choices for the event click “Book my Team” to fill out the room reservation form. Fill out this form in its entirety to include your top three hotel choices.
  • Once the form is submitted, a Successful Sporting Events planning expert will evaluate where the team may be placed.
  • Once placed, the team manager will receive a confirmation email indicating hotel assignment. The team manager has 48-hours to use the manager link included in the email to confirm the team block with a credit card.
  • Upon credit card verification, an email will be sent to the team manager with a team username and password along with booking instructions. It is the team manager’s responsibility to distribute this information to the team.
  • Team members may then log in to the custom booking site by clicking on “Claim My Rooms” on their specific event page on the Successful Sporting Events website.
  • All cancellation policies are outlined with each hotel’s information on the event page.
  • Reservations must be submitted by the deadline provided. After that time, any remaining rooms in the block will be released.
  • Upon the hotel release date, the team rooming list will be sent to the hotel. The hotel will then send confirmation emails.
  • Prior to the release date, any changes or cancellations to the existing reservations must be made in writing to reservations@successfulsportingevents.com. After the hotel release date, contact your hotel directly.
  • A team Room Reservation Form may be filled out in place of individual reservations. Email to reservations@succesfulsportingevents.com or fax to 917-591-6672.